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FERPA at The UA Tucson

Published on Nov 29, 2015

This short guide provides a definition of the term "educational records" as used in FERPA and information from The University of Arizona about FERPA. Author: Karen Spear Ellinwood, Director, Faculty Instructional Development

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PRESENTATION OUTLINE

1.

A Guide to FERPA

for Faculty & Residents
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2.

The Family Educational Rights and Privacy Act

1974
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3.

FERPA

protects student privacy
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4.

Education Records

What are they?
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5.

Education Records include

  • "...any information or data recorded in any medium, including but not limited to, handwriting, print, tapes, film, e-mail, mocrofilm, and microfiche..."
SOURCE: The University of Arizona Registrar's Office - information about FERPA.

http://registrar.arizona.edu/ferpa/ferpa-compliance
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6.

"which is directly related to a student and maintained by the University or by a person acting for the University"

SOURCE: The University of Arizona Registrar's Office - information about FERPA.

http://registrar.arizona.edu/ferpa/ferpa-compliance
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7.

If you're not sure if a document constitutes an "educational record", ask The UA.

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8.

Storing Educational Records

FERPA
SOURCE: The University of Arizona Registrar's Office - information about FERPA.

http://registrar.arizona.edu/ferpa/ferpa-compliance
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9.

"As a faculty or staff member you have a responsibility to protect educational records in your possession" (UA)

SOURCE: The University of Arizona Registrar's Office - information about FERPA.

http://registrar.arizona.edu/ferpa/ferpa-compliance
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10.

If you're not sure how to store educational records, check with The UA.

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11.

Sharing

Education Records
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12.

"With only a few exceptions, student educational records are considered confidential and may not be released without the written consent of the student" (UA)

SOURCE: The University of Arizona Registrar's Office - information about FERPA.

http://registrar.arizona.edu/ferpa/ferpa-compliance
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13.

"As a faculty or staff member you may only access information that is needed for legitimate completion of your responsibilities as a university employee" (UA).

SOURCE: The University of Arizona Registrar's Office - information about FERPA.

http://registrar.arizona.edu/ferpa/ferpa-compliance
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14.

Adult students have the right to...

  • Inspect and review their educational records
  • Prevent disclosure without their consent
SOURCE: The University of Arizona Registrar's Office - information about FERPA.

http://registrar.arizona.edu/ferpa/ferpa-compliance
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15.

Make sure sharing education records is done in compliance with FERPA

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16.

REG-reghelp@email.arizona.edu

Contact Office of the Registrar
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17.

More about FERPA

http://registrar.arizona.edu/ferpa
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Karen Spear Ellinwood, PhD, JD, EdS, BSW

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