The latest trend for winning lifelong learning programs is their focus on operating like a business. In LERN trainings, we share EOS, the Entrepreneurial Operating System documented by Gino Wickman in his book "Traction."
Everyone on staff is 100% on the same page with where the lifelong learning program is going and knows exactly how it plans to get there. This gets to the need for COMPLETE alignment on not just the long-term Vision but the short-term plan, priorities, etc.
Although all positions may not be filled and some people sit in two seats, the staffing chart required to support the vision is documented. People hired are the right people for the right seats and need to understand their job and what they are accountable for. The people also need to want the job and have the bandwidth to perform the job.
Meetings, or a Weekly Meeting Pulse, are structured to ensure participants are on track with benchmarks and goals - Rocks - but the majority of the time is spent on decision-making. There are annual goals - Big Rocks - but quarterly goals also are set to ensure annual goals will be met and staff are on track.
Rocks create a 90-Day world for the organization where quarterly priorities are crystal clear and owned by a single person. A weekly Meeting Pulse keeps the circles connected properly and assures the lifelong learning program stays on track.