Tender evaluation

tender stages

• Pre-Tender
• Tender
• Evaluation
• Award

wHAT IS Tender evaluation?

• To identify the most suitable contractor
• Ensure fairness and reduce corruption 
• 3 principles: Probity, Fairness and Value for money
• To progress from traditional method: Lowest bid  
• To select the most appropriate tenderer to meet project requirements.

Selection Panel & responsibilities

• Principle Consultant/Quantity Surveyor
• Ensures Tender abides with relevant legislation and the Code.
• Declare and manage any potential conflicts of interest
• Ensure probity, ensure confidentially and maintain an audit trail
• Facilitate any necessary inspection/ briefings/induction 

Open tender

• In order to consider about fairness and transparency
• Competitive bidding
• Adds value for money

FUNDAMENTALS OF Open tender

• Is open to all qualified and interested bidders
• Is advertised locally
• Have neutral and clear technical specifications
• Have a clear and objective evaluation criteria
• Usually awarded to the lowest bid

what is a Good tender

characteristics

• Tailored to the exact requirements of the contract
• Detailed with supporting evidence and additional documentation
• Clearly written and legible
• Free of significant errors and / or omissions
• Clearly detailed in term of possible variations and innovations

project: public university

Estimation of Development Cost: Public University

• Appointed consultant’s estimation: 

PUBLIC UNIVERSITY

• 10 contractors had submitted their tender
• contractors came out with their own cost estimation 
• firm’s background
• financial information 
• complete tender documentation

Criteria Of Tender EvaluatiON

relevant experience

• Recent experience is more valuable than historic experience 
• Experience in technical areas comparable to the tendered project 
• The scale of past projects 
• The role undertaken within those projects should be considered.

Past Performance

• In completing past projects to the quality standards required
• Time performance
• Within budget
• Project management
• Claims

Technical Skills

• Ability to produce and sell high-quality recognition items
• Similar and Comparative work 
• Technical staffs incharged of the  project
• Types of machineries and equipment

Methodology

• Procedures or innovative methods proposed
• Program of works
• Reporting and recording systems
• key performance indicators
• Division of works into subcontracts

Price

• Criterion that may affect the selection of a contractor
• Weighting on the tender price normally exceeds 60%. 
• fixed capital cost, Variable tender costs, Maintenance, Operating costs  
• Scoring Price (Lowest Bid) is used by us