COMMUNITY ASSOCIATIONS IN THE DIGITAL AGE

Electronic Notice

May NOT send electronic notice of:

• Failure to pay assessments
• Notice of foreclosure
• Notice of legal action against owner

Opting Out of Electronic Notice

• Owners may "opt-out"
• Use normal notice provisions for those owners

Privacy & Logistic Concerns

Potential Issues

• Owners change email address
• Are owners entitled to list of member info?
• Securing email lists

ASSOCIATION WEBSITES

WHAT MAKES A WEBSITE USEFUL?

• Access to governing documents
• Contact information
• Meeting dates and times
• Owner forums
• Mobile friendly

ITEMS NOT TO POST ON WEB

ELECTRONIC VOTING

METHODS OF VOTING

• Voice
• Roll-call
• Show of hands
• Ballot
• Electronic
• Written ballot in lieu of meeting

TELECOMMUNITY

• Access to information
• Efficient communication
• Inexpensive
• Gives owners sense of community

POTENTIAL MISUSES

• Defamation
• Anonymity
• Misinformation
• Complaint sites

Untitled Slide

DEFAMATION

• False statement
• Unprivileged communication to 3rd party
• Level of fault similar to negligence
• Harm

FIRST AMENDMENT

OTHER INFORMATION

• Events
• Volunteer spotlight
• Surveys
• Forms (ARC requests)
• Local news of interest

EMAIL

• Association record?
• Consider tone
• Violations of open meetings law?

ELECTRONIC BALLOTS

REQUIREMENTS

• Comply with written ballot in lieu of meeting requirements
• Notice with instructions
• Observe secrecy requirements if requested

DIGITAL SIGNATURES

OTARD

DIGITAL TOOLS

• Dropbox
• Skype
• DocuSign
• Google Apps
• OCR software

LICENSE AGREEMENTS & TERMS

HOW DOES YOUR COMMUNITY USE TECHNOLOGY?