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Inbox Zero

Published on Nov 20, 2015

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PRESENTATION OUTLINE

1.

Inbox Zero

SFX Technology Session #4
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2.

How much email is in your inbox?

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3.

0

4.

20

5.

50

6.

100

7.

1000

8.

More?

9.

Inbox Zero

Merlin Mann
Photo by Thomas Kamann
10.

Achieving inbox Zero

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11.

Cut the spam

Step 1
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unroll.me

for unsubscribing
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Be proactive

Step 2
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be mindful of new subscriptions

consider a secondary "sign up" email
Photo by KJGarbutt
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Or use a disposable email

10minutemail.com
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Rules of inbox zero

Step 3
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rules of inbox zero

  • Process to zero
  • only 4 folders
  • take action
Photo by Zach Dischner
18.

Process to Zero

Only open your email to take action
Don't open your inbox unless you plan on acting upon it and "processing" it down to zero. This will take a while the very first time you tackle your inbox, but once you are at or close to zero it becomes more manageable.
Photo by Leo Reynolds
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Only 4 folders

Keep your inbox clear as you go
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Only 4 folders

  • Archive
  • Waiting for
  • action required
  • maybe someday
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21.

Take action

Make sandwiches, don't just take the orders
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How to act on an email

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Untitled Slide

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1. Delete [Or Archive]

Will you ever need this again?
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2. Delegate

need someone else?
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2. Delegate

  • Forward the message
  • CC yourself
  • Place in "Waiting for" folder
Photo by Stuck in Customs
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3. Respond

Can it be answered in 2 minutes or less?
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4. Defer

Will it take longer than 2 minutes?
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5. Do

Handle what the email asks, or defer
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Untitled Slide

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How do I start?

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Start "acting on" your inbox

5 steps, 4 folders
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Outside help

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34.

the email game

emailga.me
35.

Mailstrom

https://mailstrom.co/
36.

declare Email bankruptcy

for a one-time refresh to get started
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Questions?

Click to add more text here
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38.

References

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39.

http://danstechlinks.blogspot.ca/

Photo by Pink Sherbet Photography

Daniel Powell