How to Rock Your Email
Published on Nov 18, 2015
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How to Rock Your Email
I want to help you be an email rock star, i.e., be less stressed about your email, all while handling it in a way that makes you look like a super star.
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Read about it
here.
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#1 Respond in a timely fashion.
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I loosely use strategies from GTD to stay on top of tasks, and for email I have a folder I’ve simply named @Action.
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The @ sign puts it at the top of my Inbox, and I can “file” emails in there I want to get to,
...
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...emails that will take more than 2 minutes to deal with, at the time I’ve scheduled to work on emails (i.e., schedule time daily to respond to and deal with emails).
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#2 Help me to get a response from you.
If you aren’t ever going to respond to email, or you take forever to respond to email, put an auto-responder on your email with a better way to communicate with you.
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“I owe you an email” three months later makes you look disorganized and unprofessional.
If you want a quick response from me, your best bet (although I make no promises) is to text me.
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Some people hate email, they much prefer a phone call, others a text, still others snail mail.
#3 Have a killer signature.
I also hate having to search hither and yon for people’s contact information.
I’m running late for a meeting, so I go to their latest email and alas, no phone number, no cell number, no contact information.
Make it easy for people to find you, connect with you, and/or buy your stuff.
#4 Keep responses to 5 sentences or less.
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I love this idea and am going to do my best to be even more brief in my responses.
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As Steve Scott says, “do it for your fellow freedom fighters.”
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In other words, if you feel overwhelmed by email, the recipients of your emails probably feel the same.
How you communicate with the world says a lot about you and your professionalism, and how you handle your email can make you or break you.
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Become an email rock star … starting today!
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