Effective Meetings

Types of Meetings

• Annual Owner Meetings
• Special Owner Meetings
• Board Meetings
• Executive Session
• Committee Meetings

The Assembly

Quorum

Reduced Quorum

• 1/2 or 20%, whichever is greater
• 50%?
• 30%?
• 10%?

Owner Meeting Notice

• Who do you notify?
• When?
• To Which Address?
• How do you deliver?

Special Owner Meetings

• Called by Board
• Called by Owner Petition (btwn 10%-50% of owners)
• Called by President

Board Meetings

Executive Session

• Consulting with Legal Counsel
• Employee Issues
• Discussion of Delinquent Assessments
• Negotiation of 3rd Party Contracts

Can the President Vote?

Director Resignations

Proxies

• General
• Directed
• Hybrid
• Purpose of Establishing Quorum

General Proxy Requirements

• Signed
• Dated
• Expiration
• Association Name
• Proxy Holder May be INDIVIDUAL

Duplicate Proxies; Revoking Proxies

Methods of Voting

• Voice
• Raise of Hands
• Roll Call
• Ballot

Absentee Voting

Voting Problems

• Meaning of Majority
• Write-ins
• Conflicting Co-Owner Votes

Meeting Minutes

• Who is Present
• Type of Meeting, Date, Place
• Motion and Outcome
• Points of Order
• Time of Adjournment

Parliamentary Procedure

Basics

• Motion
• Second
• Debate
• Vote