Effective Meetings

Published on Oct 12, 2016

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PRESENTATION OUTLINE

Effective Meetings

Types of Meetings

  • Annual Owner Meetings
  • Special Owner Meetings
  • Board Meetings
  • Executive Session
  • Committee Meetings
Photo by pixarman

The Assembly

The Group of Individuals Entitled to Participate

Quorum

Number of Individuals Necessary to Transact Business

Reduced Quorum

  • 1/2 or 20%, whichever is greater
  • 50%?
  • 30%?
  • 10%?
Photo by eriwst

Owner Meeting Notice

  • Who do you notify?
  • When?
  • To Which Address?
  • How do you deliver?
Photo by nathanmac87

Special Owner Meetings

  • Called by Board
  • Called by Owner Petition (btwn 10%-50% of owners)
  • Called by President
Photo by pixarman

Board Meetings

Photo by euthman

Executive Session

  • Consulting with Legal Counsel
  • Employee Issues
  • Discussion of Delinquent Assessments
  • Negotiation of 3rd Party Contracts

Can the President Vote?

Photo by an agent

Director Resignations

Photo by rgmcfadden

Proxies

  • General
  • Directed
  • Hybrid
  • Purpose of Establishing Quorum

General Proxy Requirements

  • Signed
  • Dated
  • Expiration
  • Association Name
  • Proxy Holder May be INDIVIDUAL

Duplicate Proxies; Revoking Proxies

Photo by MDGovpics

Methods of Voting

  • Voice
  • Raise of Hands
  • Roll Call
  • Ballot
Photo by MDGovpics

Absentee Voting

Photo by ChefMattRock

Voting Problems

  • Meaning of Majority
  • Write-ins
  • Conflicting Co-Owner Votes

Meeting Minutes

  • Who is Present
  • Type of Meeting, Date, Place
  • Motion and Outcome
  • Points of Order
  • Time of Adjournment

Parliamentary Procedure

Photo by Diacritical

Basics

  • Motion
  • Second
  • Debate
  • Vote