We all want to deliver successful projects and one way you can increase your chances of success is to have a good project kickoff meeting.

While every project is different and require a bespoke agenda there are some elements that are common across all projects.

What are you trying to achieve?

What does a successful solution look like?

Is the project needed by a certain date?

What is going to be done and more importantly what is not being done.

What is in scope for this project?

What is out of scope for this project?

Check that the project start up information has been completed correctly.

Make sure it does not contradict the vision and the scope.

Who is the sponsor of this project?

How important is it to them?

Who will be the lead from the business area requesting the project?

Who are the project team members and what will they do?

Who else has a vested interest in the project?

Who else has information that the project needs?

Are there any other projects that need to be completed before this project can start?

Does this project have any dependencies with other projects?

Is this project sharing resources with any other project.

Are there any project risks that we know now i.e. key people on long holidays, likely change of policy internal or external, unknown expenditure etc

Who is going to do what after the project kickoff meeting has finished.

Are people clear on what tasks need to be done.

Do they know if they are waiting for someone else to complete a task first.